The Cost-Effective Solution Of Dedicated Email Servers For Organizations

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The Cost-Effective Solution of Dedicated Email Servers for Organizations

 June 5th, 2024

As the costs of popular email services like Office 365, Hosted Exchange, and Google Workplaces continue to rise, many organizations are feeling the financial strain. For small to medium-sized businesses, these expenses can significantly impact their budgets. One viable alternative that is gaining traction is the use of dedicated email servers. This article explores how a dedicated email server, especially when managed by a service like Sectorlink, can be a cost-effective solution for organizations looking to reduce their email service costs without compromising on functionality or security.

The Growing Costs of Popular Email Services

The pricing for email services such as Office 365, Hosted Exchange, and Google Workplaces has steadily increased over the years. For instance, Office 365 Business Premium now costs $22.00 per user per month, while Google Workplaces Business Standard is priced at $12 per user per month. Hosted Exchange services can range from $8 to $15 per user per month. For a company with 50 employees, these costs can quickly add up, reaching thousands of dollars annually. Moreover, these services often require an annual commitment with upfront payment, adding to the financial burden.

What is a Dedicated Email Server?

A dedicated email server is a server that is exclusively used for handling an organization's email communications. Unlike shared or cloud-based email services, a dedicated email server offers full control over server settings, configurations, and data. Key components of a dedicated email server include mail transfer agents, mail delivery agents, and webmail interfaces. This setup ensures that the organization’s email system is tailored specifically to its needs, providing a level of customization and control that is not possible with shared services.

Benefits of a Dedicated Email Server

Cost Savings: One of the most significant advantages of a dedicated email server is the potential for cost savings. While the initial setup costs may be higher, the long-term financial benefits are substantial. By avoiding the per-user fees associated with popular email services, organizations can save a considerable amount of money over time. Additionally, Sectorlink offers flexible payment options, allowing organizations to pay monthly without the need for long-term commitments. For those who choose to commit for a longer term, Sectorlink provides discounts, further enhancing the cost savings.

Customization and Control: A dedicated email server allows organizations to have full control over their email system. This means they can customize server settings and configurations to meet their specific needs. Whether it's implementing custom security measures or optimizing performance, the possibilities are vast.

Security: Enhanced security features are another major benefit. With a dedicated email server, organizations have full control over their data privacy and protection. They can implement robust security protocols and regularly update their systems to guard against potential threats.

Reliability and Performance: Dedicated email servers offer consistent performance without the limitations of shared resources. This translates to greater uptime and reliability, ensuring that email communications remain uninterrupted.

No Technical Expertise Needed: Sectorlink’s Comprehensive Solution

One common concern with dedicated email servers is the perceived need for technical expertise. However, with Sectorlink's comprehensive solution, this is not an issue.

Setup and Management by Sectorlink: Sectorlink takes care of the entire setup process, from installing the necessary software to configuring the server settings. This means that organizations do not need any in-house technical expertise to get started.

Easy Account Management: Managing email accounts is straightforward with Sectorlink. Adding email accounts to clients or using the included webmail is a simple process, thanks to user-friendly interfaces.

Ongoing Support and Maintenance: Sectorlink provides continuous support and maintenance, ensuring that the email server is always up-to-date with the latest security patches and improvements. This allows organizations to focus on their core activities without worrying about their email system.

How to Transition to a Dedicated Email Server with Sectorlink

Transitioning to a dedicated email server with Sectorlink is a straightforward process. Here’s a step-by-step guide:

  1. Assessment: Sectorlink assesses your current email system and organizational needs.
  2. Planning: A detailed transition plan is created, outlining the steps and timeline.
  3. Setup: Sectorlink sets up the dedicated email server, including all necessary configurations.
  4. Migration: Your existing email data is securely migrated to the new server.
  5. Testing: Thorough testing ensures that everything is functioning correctly.
  6. Go Live: The new email system is activated, and users are guided through the process of adding their email accounts.
  7. Ongoing Support: Sectorlink provides continuous support and maintenance.


Using a dedicated email server managed by Sectorlink offers numerous benefits, including significant cost savings, enhanced security, and full control over your email system. This solution eliminates the need for technical expertise, making it accessible to organizations of all sizes. By considering a dedicated email server, organizations can make an informed decision that aligns with their budget and operational needs.

Ready to reduce your email service costs and gain more control over your email system? Reach out to Sectorlink today for a consultation or visit their website to explore dedicated server options tailored to your organization's needs. Contact Sectorlink's support team for personalized assistance and take the first step towards a more efficient and cost-effective email solution.

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